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Scheduled Scans

Overview

Scheduled Scanning allows you to process new files or existing files based on a schedule. Instead of processing new files as they come in, your workflow may allow them to be scanned once per day. For compliance reasons you may be required to scan all of your files on a quarterly basis and Scheduled Scanning will allow you to do that. Whether it is compliance or infrastructure efficiencies and cost optimizations, scheduled scanning provides you the flexibility to determine how you scan your data.

Scheduled Scans table

Creating a Schedule

Creating a schedule is a simple process. It is made up of two steps: picking the buckets you want included and defining the scan frequency.

  1. Click the Create Schedule button
    Create Schedule 1

  2. Select the S3 buckets to include in this schedule
    Create Schedule 2

    Tip

    Leverage the flexible searching capabilities to your advantage if you have a lot of buckets that you need to sort through.

  3. Define the Scan Frequency by filling in the details
    Create Schedule 3

    Fields                                                         Description
    Schedule Name           Name to identify this particular schedule (must be unique)
    Scan Period         Choose what the scan frequency should be from: Daily, Weekly, Monthly, Yearly
    Number of Agents             This field allows you to determine how many scanning agents should run when this schedule kicks off.

    If you have a lot of data for this schedule, you may want to run a higher number. If the data sets are typically small then you can stick with a smaller number.

    Note: If other schedules are running or a retro scan is running, the number specified here will never decrease the current number of scanning agents running, but it can increase the number.
    Schedule Description           Provide a useful description of what this schedule is doing (optional)
    Files to Scan           This allows you to specify whether this schedule should scan all objects within the bucket or only the new objects since the last scheduled scan. When first creating or re-activating a schedule, the last scanned value is set to current UTC time.

    Possible Values:
    • All Files - will scan all objects in the bucket(s) every time the schedule is kicked off
    • New Files Since Schedule Creation - Going forward from creation and then from the last schedule execution, this schedule will scan only new objects found in the bucket(s)
    • Scan All Files on First or Next Run - this is an add-on to the New Files scan option. This allows you to baseline the bucket(s) by scanning all objects within the bucket(s) the very first time the schedule is created. Note: you can click this again at any time the schedule is active and the very next execution of the schedule will scan all objects again.
    Times to Scan           Each scan period will allow you to specify options for when to scan within that period.

    Possible Values:
    • Daily - You can select up to 4 times per day: 0:00, 6:00, 12:00, 18:00. Note: all times are UTC
    • Weekly - You can select all days of the week or any subset. For example, every Friday night the schedule would run. Or every Monday, Wednesday and Friday.
    • Monthly - You can select any one day of the month. For the last day of the month, select the Last Day of Month option
    • Yearly - You can select all months of the year or any subset. For example, if you wanted to perform quarterly scans you could select Last Day of Month for March, June, September and December

  4. Click the Save button
    Create Schedule 4

Warning

A schedule is not activated when you save it (as you can see in the pic above). You have to take the second step from the row actions menu to activate the schedule. You may be prompted to take additional steps for region setup.

Managing Schedules

Once the schedule is created you will need to manage. There are 5 main things you can perform on your schedules: activate / deactivate, modify, delete and run it now.

Activating and Deactivating

As noticed above, schedules are not created in an active state. You must activate the schedule using the action menu to the far right side of the schedule row. Simply click the button and select Activate as seen below.
Schedule Activate

To deactivate the schedule you click the action menu and select Deactivate. The deactivate menu option will only appear when the current state of the schedule is active.

Note

Once a schedule is activated, it will execute at the Next Scheduled Scan time. While a schedule is inactive, it won't scan at all. If you reactivate a schedule that has previously run, its last scan time will be set to current UTC time and move forward as if it were a new schedule. The schedule will not go back to the previously active time.

If a schedule is missed because the console is offline (upgrades, reboots, etc), the schedule will make up for the lost time and scan since the set last scanned time.

You must deactivate a schedule before you can delete it.

Editing

You may need to modify an existing schedule in some way: add or take away buckets, modify the scan period, etc. Editing can be triggered by clicking the Edit button from the action menu.
Edit Schedule

Make whatever changes are needed and click the Save button.

Warning

Edited schedules get saved back to an inactive state. You must reactivate the schedule when done editing by clicking the action menu and selecting Activate as seen above.

Deleting

Whether you want to get rid of test schedules or a schedule that is no longer needed, you can easily delete a schedule from the action menu. Note: the schedule must be inactive before it can be deleted. The delete menu option will not appear until the schedule is in an inactive state.
Delete Schedule

Scan Now

If you need to run a schedule immediately or on-demand you can do so with the Scan Now option in the action menu. If your schedule is an All Files schedule then for the selected buckets all objects will be scanned. If the schedule is a New Files schedule then new objects from the last scan date will be scanned. Scan Now Schedule

Searching

The provided search field will search anything in the Schedule Name, Schedule Description and Scan Frequency columns. On top of that, you can also search by bucket names and any schedules that match the full or partial bucket name will be displayed.

Example bucket name search:
Schedule Search 1 Schedule Search 2

Pricing

Per gigabyte pricing varies based on whether the objects are new objects or existing objects. The same applies to scheduled scanning. If the schedule is going back over existing objects, you will get the retro scanning price. If the schedule covers new objects coming into the bucket(s), then you will be charged the go forward data price.

Last update: February 5, 2021